Never miss a deadline

How the Calendar section works

The Calendar section lives inside the Apply tab. It collects the deadlines for the grants you are tracking in your Pipeline, so instead of checking each scheme's website you have every relevant date in one view. As you add grants to your pipeline, their deadlines appear here automatically.

Subscribe to the ICS feed

The Calendar section gives you an ICS feed, the standard format calendars use to subscribe to events. Subscribing means your grant deadlines appear in the calendar you already check every day. To set it up:

1. Open the Calendar section in the Apply tab and copy the ICS feed link.
2. Google Calendar: on a computer, go to Other calendars, choose From URL, paste the ICS link, and add it. It appears as a separate calendar you can toggle on and off.
3. Apple Calendar: choose File, then New Calendar Subscription, paste the ICS link, and set how often it refreshes.

Because it is a subscription, your calendar updates when your deadlines change. Add a new grant to your pipeline and its deadline flows through to your calendar on the next refresh.

Reminders

Once the feed is in your own calendar, use that calendar's reminders to alert you ahead of each deadline. Setting an alert a week or two before a date gives you room to finish documents and answers rather than scrambling on the last day. You can also keep an eye on upcoming dates directly in the Calendar section, and the Alerts tab handles broader notifications about grants and activity.

Rolling versus fixed deadlines

Not every grant works the same way, and the difference changes how you plan:

• Fixed deadlines. The grant closes on a set date. Miss it and you wait for the next cycle, often a full year. These are the ones to guard most carefully with reminders.
• Rolling deadlines. The grant accepts applications on an ongoing basis, reviewing as they arrive. There is no single cutoff, but applying earlier is usually better because budgets get allocated over time.